Photography & Videography Policy

Minnetrista is a popular backdrop for family, engagement, bridal and senior photos. We invest substantial resources each year to ensure that our museum and grounds are beautifully and historically maintained for the entire community. In order to work more cooperatively with professional photographers and ensure a positive experience for all visitors the following guidelines have been developed.

General Visitor Photography & Videography

– Photography and videography is permitted for private, non-commercial use only.

– Photography and videography for personal enjoyment are encouraged! Share your photos with us via our social media accounts using the hashtag #minnetrista.

– Tripods and a standard flash are permitted, additional photographic equipment and props are not permitted.

– To help us preserve the outdoor sculptures, gardens, and experience for all visitors, please do not climb, lean or sit on any sculptural elements, remain on the pathways, and do not use glitter or confetti.

– Staged photography is not permitted inside the buildings. This includes the Center Building and the Oakhurst home.

Professional Photography & Videography

– Professional/Commercial photography and videography is defined as:

– Photography and video shoots involving props, changes of clothing, or more equipment than a tripod and standard flash.

– Shoots that are works for hire, involve client photography, or involve the exchange of money for a service.

– Professional Photographers and Videographers must become a member of Minnetrista at the photographer level ($175/year). Funds directly support the maintenance and development of the grounds at Minnetrista.

– Membership Benefits:

             – Unlimited outdoor sessions for photographer and up to 2 assistants

             – Family membership ($75 value)

            – Member listing on our website

            – Listing in rental booklet

– Membership must be current and renewed annually.

– Upon receipt of membership fees, an orientation session will be scheduled with the photography professional.

– The photography professional will receive an ID badge that should be worn at all times when working with clients on the grounds. This badge will be updated yearly.

– Prior to the photo session please contact the Minnetrista Marketing Manager at 765.287.3525, during regular business hours to check the availability for your photo shoot.

– Minnetrista reserves the right to deny access to the museum and grounds for photography purposes to anyone (including members) if the photo shoot conflicts with other scheduled events. Those renting the grounds for special events and Minnetrista events receive priority.

– All photographers must sign in and out at the front desk upon arrival and departure.

 – Photo Credit: Minnetrista requires the locations credit: Minnetrista, Muncie, IN in all commercial uses of images taken at Minnetrista.

Become a Minnetrista Photography Member

Photography Session Guidelines

When on the Minnetrista grounds, we ask that you honor our photography guidelines, which reflects our commitment to protecting the aesthetics, beauty, and historical nature of our organization. Minnetrista maintains the right to adjust these guidelines in specific instances to protect the best interest of the organization.

– Photographers will be held accountable for themselves as well as their clients while working on the grounds.

– Photographers and clients must stay on walkways or grass at all times.

– Please do not open and/or enter through any gates that have been locked or chained off without prior approval.

– Please respect Minnetrista property and grounds by not climbing, leaning or sitting on sculptures and sculptural elements; staging photos in the garden beds, picking flowers, climbing on water features and trees for photos, or using glitter or confetti.

– Please do not leave props or equipment unattended on any walkways. Photographers assume full responsibility for their property while on Minnetrista grounds.

– Staged photography is not permitted inside the buildings. This includes the Center Building and the Oakhurst home.

– We ask that while on Minnetrista grounds your group respects the family centered philosophy of our organization in dress, actions and content of photographs.

– Photographs must not be used to assert or imply that Minnetrista endorses any commercial product or enterprise, concurs with the opinions expressed in, or confirms the accuracy of any text used with these photographs.

– Failure to adhere to photography guidelines may result in the termination of photography privileges.

List of Photography Members

News Media Guidelines

News media may photograph or film at Minnetrista for the purpose of news coverage.  All members of the media must receive approval and make arrangements with the Minnetrista Marketing Manager at 765.287.3525 at least two business days prior to their arrival. We ask that you please be mindful and respectful of others and the spaces when taking photos.

Photos Intended for Publication

Minnetrista understands that certain publications would like to use our spaces as backgrounds for photo shoots. In this case, please contact the Minnetrista Marketing Manager at 765.287.3525 to discuss your intention for the publication. After the shoot and before the publication date, acknowledge Minnetrista in the by-lines as such: Photo venue courtesy of Minnetrista located in Muncie, IN. We ask that you please be mindful and respectful of others and the spaces when taking photos.

Student Project Guidelines

Students who wish to photograph or video on Minnetrista property or at Minnetrista events for class assignments must obtain approval from the Minnetrista Marketing Manager.  All activities must take place during normal business hours. Minnetrista images in assignments may not be used for public dissemination in any form other than classroom or gallery display for education purposes. Please contact the Marketing Manager at 765.287.3525 at least three days prior to your desired date. We also ask that you please be mindful and respectful of others and the spaces when taking photos.

Wedding/Event Photography Guidelines

Commercial photography is permitted on Minnetrista grounds for wedding ceremonies, receptions, and events hosted at Minnetrista. Photographers who have not been hired for a Minnetrista hosted event must be a photography member in order to photograph on Minnetrista grounds. We ask that you please be mindful and respectful of others and the spaces when taking photos.

Prom Photography Guidelines

The public is welcome to take pictures on Minnetrista grounds for Prom. We ask that you please be mindful and respectful of others and the spaces when taking photos.

Minnetrista Photographers

Minnetrista often photographs our events and programs for commercial use, including advertising, social media, and archival purposes.

Minnetrista will make a reasonable effort to provide visitors with the following:

             – General Notification. Visitors will be notified by event signage, in event programs, and on the Minnetrista website that their photo may be taken for Minnetrista marketing and archival purposes while visiting Minnetrista and that their presence gives Minnetrista permission to photograph them.

             – Respect of privacy. If anyone requests that their photograph not be taken or used, we will honor that request. Please inform the photographer